Chart of accounts
The list of buckets your money is tracked in. How to add, archive, and organize them.
The chart of accounts is the list of accounts your books can post to. Every new organization gets a sensible starter list — Cash, Checking, Credit Card, Sales Revenue, Rent, Software, Owner's Equity, and so on.
Where to find it
Sidebar → Books → Accounts. Accounts are grouped by type so you can see all your assets together, all your expenses together, etc.
The numbering convention
By convention, account codes follow a four-digit scheme:
| Range | Type | Example |
|---|---|---|
| 1000–1999 | Assets | 1000 Cash, 1010 Checking Account, 1500 Equipment |
| 2000–2999 | Liabilities | 2000 Accounts Payable, 2100 Credit Card |
| 3000–3999 | Equity | 3000 Owner's Equity, 3100 Retained Earnings |
| 4000–4999 | Revenue | 4000 Sales Revenue, 4100 Service Revenue |
| 5000–6999 | Expenses | 5000 COGS, 6000 Rent, 6300 Software |
You don't have to follow this — Axerity treats codes as opaque strings. But following the convention makes your books legible to any accountant.
Adding an account
Click + New account in the top right.
- Code — a unique identifier within your org. Pick a number from the appropriate range above.
- Type — Asset, Liability, Equity, Revenue, or Expense. This matters — it determines whether the account grows with a debit or a credit, and which report it shows up in.
- Name — what humans see. Be specific. "Software" is fine, "Software & Subscriptions" is clearer.
You can't change an account's type after creation. The math is wired in. If you picked wrong, archive the account and create a new one.
Clicking an account
Click any account name and you land on its ledger — a chronological list of every transaction that touched it, with a running balance. Same view your bank's statement shows you. See Account ledger.
Archiving
If you stop using an account, hover its row and click Archive. Archived accounts:
- Can't be posted to in new transactions.
- Still appear in historical reports (because they have real history).
- Hide from the default chart-of-accounts view (toggle to show).
Use archive instead of delete — preserving history matters for audits and tax filings.